March 14, 2024

Contracts Administrator

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NYSTEC has a job opening for a contracts administrator. Are you ready to contribute to our engaged workforce and to deliver the NYSTEC Experience?

Department: Contracts
Location: Rome, NY
Salary: $69385 – $95405.2

About Us

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We’re independent and vendor-neutral, so we have our clients’ best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset. Are you ready to contribute to our engaged workforce and to deliver the NYSTEC Experience?

About the Contracts Administrator

The contracts administrator position will encompass and support all aspects of state and federal contracts and subcontracts for the organization. This role supports the life cycle of the contracting process – from assisting with the preparation of proposal responses to providing support to project teams and the finance department, conducting negotiations with subcontractors and other partners, administering contracts and subcontracts, providing compliance reporting, and maintaining contract and subcontract documentation (including processing contract modifications and change orders).

Key Responsibilities: Contracts Administrator

Overall, in the role of contracts administrator, you will:

  • Draft various levels of contract/subcontract documents in accordance with applicable NYSTEC policies, procedures, practices, and/or guidelines.
  • Provide contract summaries and ensure that contract execution is in accordance with company policy.
  • Support the development, negotiation, and award of subcontracts and other business agreements (teaming, nondisclosure, confidentiality).
  • Monitor and ensure compliance with legal requirements, contract specifications (including minority and women-owned business enterprise [MWBE] participation and reporting), and government/client regulations.
  • Prepare and administer routine correspondence and other contract/subcontract related documentation.
  • Prepare, organize, and maintain contract and subcontract records and files documenting performance and compliance.
  • Educate internal clients to improve processes and to ensure effective contracting practices.
  • Attend meetings with visiting clients to review and resolve any problems or misunderstandings regarding the contract and to strengthen business relationships.
  • Establish and maintain regular written and in-person communications with stakeholders regarding pertinent contract and subcontract needs.
  • Prepare other contract reporting/compliance documentation, as needed.
  • Exercise a high degree of confidentiality.
  • Demonstrate the NYSTEC core values and behaviors.
  • Other duties as assigned.

About You

Required Qualifications: Contracts Administrator

Candidates applying for the role of contracts administrator should have the following knowledge, skills, and/or abilities:

  • Prior experience handling multiple complicated projects with conflicting deadlines.
  • Knowledge of and experience working with, developing, and supporting a variety of contracting types (time and materials, fixed price, cost plus fixed fee).
  • Able to conduct and summarize complex matters and research, as required.
  • Excellent written and verbal communication skills and the ability to read, analyze, and interpret technical journals and governmental regulations.
  • Able to effectively present information and respond to questions from groups of managers, clients, and the public.
  • Strong experience with and knowledge of the Microsoft Office suite of products, including SharePoint.
  • Exceptional customer service orientation (internal and external stakeholders).
  • Extensive experience working in a team-oriented, collaborative environment.
  • Excellent organization skills, including managing accuracy and balance of both big picture and details.
  • Understands NYSTEC’s mission, brand mindsets, and core values and can put the behaviors into practice.
Preferred Qualifications: Contracts Administrator
  • Certified professional contract manager (CPCM) or equivalent certification/training.
Education and Experience: Contracts Administrator

For the contracts administrator role, candidates should have the following education/experience:

  • A bachelor’s degree, preferably in business administration or information technology, and three years of experience in a contracts administration or related setting. An equivalent combination of advanced education, training, and experience will be considered. Experience in federal contracting is preferred.
Equal Employment Opportunity (EEO)

It is NYSTEC’s policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Reasonable Accommodations

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Work Authorization

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn More about NYSTEC

Interested in NYSTEC’s culture and values? Find out what it’s like to be a NYSTECer.

Apply Today

If you’re an effective communicator who enjoys working in complex and collaborative environments, using your critical thinking and research skills to develop solutions for clients, and providing support to customers, we want to hear from you.

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