April 30, 2022

Contracts Administrator

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Department: Contracts
Location: Rome, NY

About Us:

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We are independent and vendor-neutral, so we have our clients’ best interests at heart. At NYSTEC, we know that we succeed when our employees flourish personally and professionally. Are you ready to contribute to our engaged workforce and to deliver the NYSTEC Experience?

About the Role:

The contract administrator position will encompass and support all aspects of contracts and subcontracts for the organization. This role supports the life cycle of the contracting process – from assisting with the preparation of proposal responses, providing support to project teams and finance, conducting negotiations with subcontractors and other partners, providing administration of contracts and subcontracts, reporting on compliance, and maintaining contract and subcontract documentation (including processing contract modifications and change orders).

Key Responsibilities

  • Draft various levels of contract/subcontract documents in accordance with applicable NYSTEC policies, procedures, practices, and/or guidelines.
  • Provide contract summaries and ensure that contract execution in accordance with company policy.
  • Support the development, negotiation, and award of subcontracts and other business agreements (teaming, nondisclosure, confidentiality).
  • Monitor and ensure compliance with legal requirements, contract specifications (including minority and women-owned business enterprise [MWBE] participation and reporting), and government/client regulations.
  • Prepare and administer routine correspondence and other contract/subcontract related documentation.
  • Prepare, organize, and maintain contract and subcontract records and files documenting performance and compliance.
  • Educate internal clients to improve processes and to ensure effective contracting practices.
  • Attend meetings with visiting clients to review and resolve any problems or misunderstandings regarding the contract and to strengthen business relationships.
  • Establish and maintain regular written and in-person communications with stakeholders regarding pertinent contract and subcontract needs.
  • Prepare other contract reporting/compliance documentation as needed.

About You:

Required Qualifications

  • Performs work independently by identifying and advancing strategies to support NYSTEC’s objectives.
  • Prior experience handling multiple complicated projects with conflicting deadlines.
  • Knowledge of and experience working with, developing, and supporting a variety of contracting types (time and materials, fixed price, cost plus fixed fee).
  • Ability to work with several people—internal and external to the organization—using diplomatic communication techniques while maintaining a positive, client focus and attitude.
  • Ability to conduct and summarize complex matters and research as required.
  • Displays excellent written and verbal communication and the ability to read, analyze, and interpret technical journals and governmental regulations.
  • Ability to effectively present information and respond to questions from groups of managers, clients, and the public.
  • Goal oriented.
  • Strong experience with and knowledge of Microsoft Office suite of products including SharePoint.
  • Exceptional customer service orientation (internal and external stakeholders).
  • Extensive experience working in a team-oriented, collaborative environment.
  • Excellent organization habits and skills managing accuracy and balance of both big picture and details.
  • Commitment to the NYSTEC Experience.

Preferred/Desired Qualifications

  • Certified professional contract manager (CPCM) or equivalent certification/training.

Education and Experience

    • A bachelor’s degree in business administration or information technology and three years of related experience. An equivalent combination of advanced education, training, and experience will be considered.

If you’re an effective communicator who enjoys working in complex and collaborative environments and has a passion to develop solutions for clients, we want to hear from you.

It is NYSTEC’s policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Employees are required to comply with NYSTEC’s Vaccination Policy and Prevention Plan. Our policy requires proof of vaccination status or agreeing to submit weekly COVID-19 tests via our ADP portal. New York City office employees and travelers are required to submit proof of vaccination or apply for a workplace accommodation request in accordance with NYC Emergency Executive Order No. 98.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.

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